Incentive Travel Planning

Incentive Travel Planning for Companies and Corporate Teams

Incentive travel is one of the most effective ways to reward top performers, motivate teams, and strengthen long-term loyalty within an organization. Instead of cash bonuses that are quickly forgotten, incentive travel programs create meaningful experiences employees remember and work toward year after year.

At Enchanted Travel, we specialize in incentive travel planning, corporate meetings, and group travel programs for companies of all sizes. From strategic planning to on-trip support, our experienced team manages every detail so your organization can focus on performance, engagement, and results.

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What Is Incentive Travel?

Incentive travel is a performance-based reward program that motivates employees, partners, or leadership teams through curated travel experiences. These programs are often tied to sales goals, productivity benchmarks, company growth milestones, or leadership recognition.

Unlike traditional bonuses, incentive travel delivers long-lasting value by creating shared experiences that reinforce company culture, increase retention, and improve morale. Well-designed incentive travel programs help organizations attract top talent, reward excellence, and foster collaboration across teams.

Who Incentive Travel Is Designed For

Our incentive travel services are designed for organizations seeking a meaningful way to reward performance, align teams, and celebrate success. We work with a wide range of businesses and tailor each program to meet specific objectives, budgets, and group sizes.

We typically plan incentive travel for:

Sales-driven organizations rewarding top performers
Corporate teams hosting annual incentive trips or retreats
Companies combining business meetings with leisure travel
Businesses celebrating milestones, growth, or major achievements

We regularly manage incentive trips for small, mid-size, and large companies, including programs with travelers departing from multiple cities. Our experience allows us to coordinate complex group logistics while delivering a seamless travel experience for every participant.

End-to-End Incentive Travel Planning Services

We specialize in end-to-end incentive travel planning, customized to your goals, budget, and group size.

Our services include:

Destination and resort recommendations
Group air coordination and flight management
Hotel contracts and room block management
Corporate meetings and event space coordination
Group itineraries, excursions, and special events
Transfers, on-site logistics, and traveler communication
Support for last-minute changes and adjustments

Whether your incentive trip is leisure-focused, meeting-driven, or a mix of both, we tailor every detail to your company’s needs.

Incentive Trips We’ve Planned for Corporate Groups

We have extensive experience managing incentive travel programs of all sizes, from small leadership retreats to large-scale corporate reward trips.

Group sizes we manage include:

Small incentive groups: 10–25 rooms
Medium incentive groups: 26–75 rooms
Large incentive groups: 76+ rooms, including programs exceeding 120 rooms

We frequently plan incentive travel to destinations that offer strong group infrastructure, accessibility, and memorable experiences.

Popular Incentive Destinations:

Mexico – Cabo and the Riviera Maya
Dominican Republic
Jamaica
Costa Rica

Pricing for incentive travel varies by destination, season, and group size. Our team works proactively to secure competitive rates and favorable terms that align with your budget and program goals.

Why Companies Trust Enchanted Travel for Incentive Travel

Companies choose Enchanted Travel for our experience, transparency, and personalized approach to corporate incentive travel planning. As a family-owned business with over 30 years of experience, we understand the importance of reliability, communication, and attention to detail.

We are proud to be a Best of Omaha winner for more than 15 years and consistently rank among the top travel agencies in the nation with ALG Vacations. Our knowledgeable team delivers personalized planning with no hidden fees and provides 24/7 support before, during, and after travel.

From negotiating contracts to anticipating on-site needs, we take a proactive approach that allows your incentive travel program to run smoothly from start to finish.

Corporate Incentive Travel Client Reviews

Right at Home | 120 Rooms

“For over 10 years, we’ve trusted Enchanted Travel with our corporate and incentive travel. Their proactive approach, ability to secure great rates, and attention to detail allow our team to focus on work — not travel logistics. We highly recommend Enchanted Travel.”

Our Incentive Travel Planning Process

Our incentive travel planning process follows a clear, step-by-step timeline designed to keep your program organized, transparent, and stress-free from start to finish. Each phase builds on the last, ensuring every detail aligns with your company’s goals and expectations.

Step 1: Discovery & Goal Alignment

Every incentive travel program begins with a strategic discovery phase. We take time to understand your company, performance objectives, budget parameters, group size, and overall vision for the trip. This foundation allows us to design an incentive travel experience that supports measurable results while staying aligned with your brand and culture.

Step 2: Destination & Experience Design

Once goals are defined, we recommend destinations, resorts, and experiences that best support your incentive strategy. This includes evaluating travel accessibility, group-friendly resorts, meeting space requirements, and experience opportunities. Each recommendation is curated to balance motivation, comfort, and value while creating a memorable reward for your team.

Step 3: Contracts, Logistics & Booking

After destination approval, we move into execution. Our team manages flights, hotel contracts, room blocks, timelines, and vendor coordination from start to finish. We oversee rooming lists, payment schedules, and contract details to ensure accuracy and minimize risk. This phase removes logistical complexity from your internal team while keeping the program on track.

Step 4: Traveler Communication & Support

Clear communication is critical to a successful incentive travel program. We provide detailed traveler instructions, booking support, and ongoing updates leading up to departure. Participants know what to expect, where to go, and who to contact — reducing confusion and improving the overall travel experience.

Step 5: On-Trip Management & Real-Time Assistance

During travel, our support continues. We assist with last-minute changes, on-site needs, and unexpected issues as they arise. Having experienced travel professionals available during the trip ensures your incentive program stays seamless and allows your team to focus on enjoying the experience.

Step 6: Post-Trip Follow-Up & Future Planning

After the trip concludes, we assist with feedback collection and program wrap-up. Many of our incentive travel clients return year after year, and this phase helps identify opportunities to improve or expand future programs. Whether planning next year’s incentive trip or refining long-term strategy, we remain a trusted partner beyond the final return flight.

Start Planning Your Incentive Travel Program

If your company is considering an incentive trip, corporate meeting, or reward travel program, Enchanted Travel is ready to help you create an experience that delivers measurable impact. Contact Enchanted Travel today to begin planning a customized incentive travel program designed around your goals.

Incentive Travel FAQs

How is incentive travel different from corporate travel?

Corporate travel focuses on business needs such as meetings, conferences, or required travel. Incentive travel is reward-based and experience-driven, combining motivation with leisure while still supporting company goals.

How far in advance should incentive travel be planned?

Most incentive travel programs are planned 6 to 12 months in advance to secure the best availability, pricing, and resort options. Larger groups or peak-season travel may require additional lead time.

What destinations work best for incentive travel?

Popular incentive travel destinations include Mexico, the Caribbean, and Costa Rica due to strong group infrastructure, accessibility, and resort options. The best destination depends on group size, budget, travel dates, and desired experiences.

Can incentive travel include business meetings or conferences?

Yes. Many incentive travel programs combine business meetings with leisure travel. This can include conference space, breakout sessions, and scheduled meetings alongside free time and group activities.

Do you handle group flights and airfare coordination?

Yes. We manage group air coordination, flight schedules, and traveler logistics to ensure smooth arrivals and departures for incentive travel groups.

What is included in incentive travel planning services?

Incentive travel planning typically includes destination recommendations, hotel contracts, room blocks, airfare coordination, meeting space planning, itineraries, excursions, on-site logistics, traveler communication, and ongoing support.

How much does incentive travel cost?

Incentive travel pricing varies based on destination, season, resort selection, group size, and travel dates. We work within your budget to design a program that delivers maximum value and impact.